Exhibitor & Sponsor FAQs

SPONSOR’S RIGHT OF FIRST REFUSAL:
In recognition of the sponsoring company’s support of the AAAE Annual Conference & Exposition, AAAE agrees that with respect to the following year, companies with EXCLUSIVE sponsorship will have the right of first refusal over all other potential sponsors for the same sponsorship of the same event or item, in the subsequent year. Sponsoring companies are eligible for this right of first refusal to renew their sponsorship only if the company has exclusively sponsored an event; however, the benefits and consideration of the sponsorship may be renegotiated as necessary. Sponsor shall have 120 days following the conclusion of the AAAE Annual Conference & Exposition to renew their sponsorship for the following year. If the sponsoring company fails to notify AAAE of its intention to renew its sponsorship within the 120-day period, AAAE reserves the right to open the opportunity to the public without providing prior notice to the previous year’s sponsoring company.

Where does the Exposition take place? 

The conference and exposition both take place in Long Beach, CA at the Long Beach Convention and Entertainment Center. The exposition booths are located in Exhibit Hall A & B of Convention Center.

What comes with my booth? 
  • Three (3) exhibitor registrations per 10'x10' booth space 
  • 8ft pipe and drape backdrop, 
  • 3ft pipe and drape side rails, 
  • Company identifier sign 
  • If a member of AAAE, an AAAE Corporate Member sign 
  • If an advertiser of AAAE, an Airport Magazine Advertiser sign

How can I purchase additional booth personnel registrations?

An unlimited number of additional booth personnel registrations from your company (above 3 per 10'x10' booth space) can be purchased for $500.

How can I register my booth personnel? 
Special booth personnel promotional codes will be sent to the contact person listed on your booth contract closer to conference date. Please DO NOT register booth personnel online or through the attendee registration brochure.

How do I order additional booth supplies? 
Freeman Services is our contractor click here for the service kit.

What is included with my exhibitor registration? 
Exhibit registration includes all events and functions taking place inside of the exhibit hall from exhibitor set-up on Saturday, May 6, through teardown May 9. It also includes all conference sessions taking place Sunday, May 7, through Tuesday, May 9, and the host event taking place Monday evening May 8. It does NOT include tickets for extra events such as  the final banquet.

What is the cost of the additional events? 
Tickets for the Awards Luncheon and Final Banquet/Dessert Reception on Wednesday, May 10 will be sold onsite only while quantities last.

May I bring my children into the exhibit hall? 
Children over the age of 16, with proper guest registration/badges are allowed in the exhibit hall during regular conference hours. Children are strictly not permitted in the hall during set-up and tear-down due to the potential hazards within the hall during those times.

Will a roster of attendees be available before and after the conference? 
Yes. About one month before the show, we will send the roster of pre-registered delegates to the main contact of each exhibiting company.

Cancellation of display space 
Display space may be cancelled in writing up to January 6, 2017 (one hundred twenty-one, 121 days) prior to the opening date of the Exposition without penalty. However, a cancellation charge equal to one-half of the space will be assessed by the American Association of Airport Executives (AAAE) for space cancelled January 7, 2017 to February 5, 2017 (one hundred twenty, 120 days to ninety-one, 91 days) prior to the opening date of the exposition; and the full fee for the space if cancelled on or after February 6, 2017 (within 90, days) prior to the opening date of the Exposition.

Additional Questions? 
If you have any questions about any information, please contact Amanda McCollough by phone at 703.575.2464 or by email at amanda.mccollough@aaae.org. This is obviously a very busy time of year for us so we appreciate your patience with the time it takes to return phone calls and answer your questions. It helps to be as specific as possible when sending e-mails or leaving voice mails so that we can respond in an efficient manner.