Frequently Asked Questions

LOCATION/HOTEL/TRAVEL


Where does the exposition take place?
The conference and exposition both take place in Seattle, Washington, at the Seattle Convention Center.

How do I make hotel reservations?
Click here for hotel and travel information. Make your reservations early, as hotels tend to fill up.

MY BOOTH FACTS


When is payment due?
Payment is due at the time of contracting your booth space. If you requested an invoice, the balance must be paid within 30 days of receiving the invoice. If you have not paid in full within 30 days, AAAE reserves the right to release your booth.  

Does AAAE require certificates of liability insurance?
Yes. All exhibitors MUST submit their Certificate of Liability Insurance. This applies to all exhibitors. Please upload your COI in the Certificate of Liability Insurance tab of the Exhibitor Portal when it goes live.

Does furniture come with my booth?
No. Furnishings (tables, chairs etc.), carpet, electricity and internet are NOT included with your booth.

What comes with my booth?
Two (2) exhibitor registrations per 10'x10' booth space
8’ pipe and drape backdrop for booths up to 300 square feet
3’ pipe and drape side rails for booths up to 300 square feet
Company identifier sign for booths up to 300 square feet
Furnishings (tables and chairs), carpet, electricity and internet are not included with your booth. 

How do I order carpet, furniture and electricity for my booth?
Freeman Services is our official general services contractor. The Exhibitor Kit will be located under the Exhibitor Portal's Freeman Exhibitor Kit  tab, once it goes live. However, the primary logistics contact for your company will receive an email directly from Freeman with this information.

Can I rent lead retrieval?
Yes, the order form will be located under the Freeman Exhibitor Kit  tab once the Exhibitor Portal goes live.

How do I ship my booth supplies?
Please reference the Freeman Exhibitor Kit  tab in the Exhibitor Portal for shipping information and labels, when it goes live.

When is setup and teardown?
EXHIBITOR MOVE-IN
Saturday June 4, 2022   8:00 a.m. - 5:00 p.m.
Sunday June 5, 2022  8:00 a.m. - 3:00 p.m.

EXHIBITOR MOVE-OUT
Tuesday June 7, 2022   2:15 p.m. - 6:00 p.m.

What is the Pick 3 Program? 
AAAE has a number of board members, regional chapter officers, committee chairs, past chairs of the organization and other airport VIPs that are actively involved in airport management and will be in attendance this year. The Pick 3 Program offers you the opportunity to choose which VIPs will stop by your booth during your time in Boston. 
The Pick 3 list will be emailed to the logistic contacts on Friday, May 6, 2022.
We will do our best to have your requested VIPs and other registered airport personnel stop by your booth, but visits are not guaranteed. Once a listed VIP’s request capacity has been reached, they will be removed from the list. 

What is the Innovation Theater?
The Innovation Theater is a space inside the exhibit hall where exhibitors can apply to present their new products or services to attendees. Exhibitors can apply to present by clicking the Innovation Theater tab in the Exhibitor Portal and filling out the form, once it goes live. Applications must be submitted on or before Friday, April 15, 2022 in order to be considered.

REGISTRATION/BOOTH STAFF


How many complimentary exhibit personnel registrations are included with my booth?
Each 10’ x 10’ booth (100 Sq Ft) will receive two (2) complimentary exhibitor personnel registrations that allow access to all the educational sessions, meals and receptions Sunday – Tuesday of the conference.

How can I purchase additional exhibitor personnel registrations?
After you’ve reached your complimentary exhibitor personnel allotment, you can purchase an unlimited number of additional exhibitor personnel registrations for $550 each.

Can I register someone from a different company at the additional booth personnel rate?
No, only employees of your company can attend as additional booth personnel.

What is included with exhibitor personnel registration?
Exhibitor personnel registrations (complimentary and paid) have access to all the educational sessions, meals and receptions from exhibitor set-up on Saturday, June 4, through tear-down Tuesday, June 7. Exhibitor personnel registration does NOT include sessions or tickets for events taking place on Wednesday.

How do I register my exhibitor personnel?
Exhibit personnel registration will open in the coming weeks and personnel will be able to be registered under the Exhibitor Personnel Registration tab in the Exhibitor Portal, once it goes live.

Do I have to register the people coming to help setup the booth even if they aren’t attending the conference?
No, we will have temporary badges available at the registration desk for setup and teardown only.

Will a roster of attendees be available before the conference?
Yes. Rosters with full contact information will be available for live download starting Monday, April 25, 2022.
 

ON-SITE ITEMS


How will my attendees get their badges?
If exhibit personnel has been pre-registered before the conference, they can pick up their badges at the Exhibitor Registration outside of the exhibit hall at the Seattle Convention Center. The Exhibitor Registration is where personnel can register onsite as well.

Show Dates and Times
Sunday June 5, 4:45 – 6:30 p.m.
Monday June 6, 8 a.m. – 5:30 p.m.
Tuesday June 7, 8 a.m. – 2:15 p.m.

Additional Questions? If you have any questions about any information, please contact our team at sales@aaae.org. This is a very busy time of year for us so we appreciate your patience with the time it takes to return phone calls and answer your questions. It helps to be as specific as possible when sending emails or leaving voice mails so that we can respond in an efficient manner.