Code of Conduct
AAAE is committed to providing a safe and welcoming environment for all meeting participants and staff. All participants including but not limited to attendees, speakers, volunteers, exhibitors, staff, and service providers, are expected to abide by this AAAE Code of Conduct, and this code applies to all AAAE meeting related events including virtual meetings and those sponsored by organizations other than AAAE but held in conjunction with AAAE events, either in public or private facilities. In addition, AAAE members must adhere to the AAAE Code of Ethics.
- Treat others with respect, inclusivity, and consideration, recognizing that this event is a place for diversity of thought, organization, and individuals.
- Communicate openly with respect for others, avoiding personal attacks.
- Wear your event badge at all times.
- Be mindful of your surroundings and others. Alert event staff if you notice any discriminatory, harassing, aggressive, or exclusionary behavior or speech as soon as possible.
- Respect the rules and policies of the meeting venue, hotel, AAAE contracted facility, or any other associated venue or site.
- Harassment, intimidation or discrimination in any form is not tolerated.
- Physical or verbal abuse of any attendee, speaker, volunteer, exhibitor, staff, service provider, or other meeting guest will not be tolerated.
- Examples of unacceptable behavior include but are not limited to: verbal comments related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, religion, and national origin; inappropriate use of nudity and/or sexual images in public spaces or in presentations; and, threatening or stalking any type of meeting guest.
- Disruption of sessions, in the exhibit hall or at other events organized by AAAE at the meeting venue, hotel, AAAE contracted facility, or other associated venue or site, is not allowed.
Consequences of Unacceptable Behavior
Anyone requested to stop unacceptable behavior by a AAAE staff member is expected to comply immediately. AAAE will not tolerate such behavior and reserves the right to take any action it deems necessary and appropriate in its sole discretion, including expulsion from the event without warning or refund, exclusion from future events, and other consequences set forth in the AAAE Code of Ethics and Disciplinary Policy.
Reporting Unacceptable Behavior
If you are the subject of unacceptable behavior or have witnessed any such behavior, please contact any member of the AAAE staff. On-site team members wear badges with blue AAAE Team ribbons or green STAFF ribbons or you may also contact firstname.lastname@example.org, if you are on-site or attending virtually.
Please note AAAE reserves the right to modify or revise this policy at any time with or without notice. In the event of an emergency, please contact local authorities immediately.
Conduct Requirements During COVID-19
During these challenging times, AAAE is committed to continuing to provide a safe and healthy environment for all event participants and staff. Towards this end, in addition to our Code of Conduct, all participants are expected to adhere to and abide by the safety precautions AAAE has implemented to protect against the spread of COVID-19 such as social distancing, mask wearing, personal hygiene and hand sanitization, adherence to pathway signage, self-monitoring and self-reporting. These precautions are outlined in further detail in our registration email to participants. As with our Code of Conduct, refusal to adhere to these policies and abide by these precautions may result in immediate removal from a AAAE event and cancellation of the registration, without receiving a refund.
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