Bird Strike Conference Policies

Please review the policies below regarding participation in the Bird Strike Conference.

Bird Strike Conference Non-Commercial Policy

Participants in the Bird Strike Conference (BSC) technical sessions are seeking valuable educational sessions and are always critical of presenters or sessions that are self-promotional. BSC committee policy therefore obliges presenters may not use a conference technical session for commercial sales pitches, self-promotion, or unwarranted criticism of a competitor. BSC technical sessions provide a forum to professionals to have an open dialogue and creative exchange of ideas free of bias and commercial content. Speakers are not permitted to distribute company promotional literature, brochures, or sales materials in any form to attendees during their technical session.

Conference Presentation Selection Policy

All oral and poster presentation abstracts received will be reviewed by the Conference Committee.  Selection will be determined on appropriateness and interest of topic, level of content, comprehensiveness of session objectives and expertise of presenter. Bird Strike conference committee reserves the right to decline presentations that appear to be commercial sales pitches, self-promotion, or unwarranted criticism of a competitor. Further, the committee reserves the right to decline presenters who have accepted the invitation to present at a past conference(s) and then failed to attend/present without providing advanced notice to the BSC committee.

Participation as an oral or poster presenter is by invitation only after review of the abstracts.  In some cases, when abstracts are not accepted as an oral presentation, an invitation to present as a poster presentation might be extended. All presenters will be notified accordingly.

When you agree to present in a technical session at the Bird Strike conference, you consent for your presentation to be recorded in audio and video formats.  In addition, you consent to having a copy of your presentation (in PDF format) and/or an audio/video copy of your presentation made publicly available. Presenters may request, in writing, to opt out from audio and video recordings prior to the conference. This request is subject to approval by the Annual Conference Committee. Presenters may not opt out from having a copy of their presentation (in PDF format) being made publicly available.

Bird Strike Conference - Audio/Visual Recording Policy

A. Photography/Recording by Conference Staff

  1. Audio/Video Recording of Talks
    When you agree to present during the technical sessions at the Bird Strike conference, you consent for your talk to be recorded in audio and video formats.

    We reserve the right to publicly distribute any recording under a Creative Commons license.  As conference organizers, we cannot be all places at once and it is important for us to be able to review all material presented at the conference. Presenters may request, in writing, to opt out from audio and video recordings prior to the conference. Such requests will need to be provided to the Chairman of the Conference Committee (currently Gary Searing) at least 2 weeks prior to the conference itself. This request is subject to approval by the Annual Conference Committee. Presenters may not opt out from having a copy of their presentation (in PDF format) being made publicly available.

  2. Photography
    When you register for the Bird Strike conferences, you consent to be photographed by official conference staff, to have those photographs published under a Creative Commons license, and possibly used in various promotional material.

    If you do not wish images of yourself to be published, you may opt out by contacting the Chairman of the Conference Committee (currently Gary Searing). Conference staff must abide by the rules outlined below.


B. Photography/Recording by Attendees

  1. Audio/Video Recording of Talks
    Only official conference A/V staff (i.e., from AAAE) are permitted to record talks. No other recording devices should be used during your talk or anyone else’s. If you would like to make your own recording, please contact AAAE staff to request an exemption to this rule.

  2. Photography
    We encourage attendees to take and share their own photographs, as long as the rules below are followed.


C. Photography/Recording Rules

Any photography/recording that is legally allowed in public spaces is allowed at the Bird Strike Conferences.  

Photography/recording should be treated like other potentially harassing interpersonal interaction.  That is, when one person in the interaction says “stop” or “leave me alone” (etc…), the interaction must end immediately.  In this case, attendees should not attempt to photograph that individual again.

Photography/recording shouldn’t be done in such a way as to hide from the subject that it’s happening.  The subject may inspect the photo/recording at any time and, if requested, the photo/footage/etc… must be deleted immediately.

D. How to Report Violations or Issues

Please report any violations or issues with recording or photography directly to the Chairman of the Conference Committee.