Visas - Traveling to Canada

All attendees will need to have appropriate travel documents when traveling to Canada. The official requirements can vary in time, please consult the Government of Canada's web site: http://www.cic.gc.ca/english/visit. Upon request, AAAE Will provide letters of invitation after registering and paying for the conference. Once payment has been received, please send a request for a letter to Dan Reilly and one will be emailed to you within one week.

If unsure of requirements for an Electronic Travel Authorization (ETA) or a visitor VISA, please visit the Government of Canada website. Choose by country to find out what travel requirements for Canada. 

Note that a new entry requirement is now in effect: visa-exempt foreign nationals need an ETA to fly to or transit through Canada. Exceptions include U.S. citizens, and travelers with a valid Canadian visa. Canadian citizens, including dual citizens, and Canadian permanent residents need not apply for an eTA.

Submission of Applications: Canada does not have a visa office in every country so it is important that delegates visit the website of the Canadian visa office responsible for processing their visa application.  Information is available on the website on how to submit a visa application and the documentation required. 


 Electronic Applications (e-Apps)         Submission at a Visa Applications Centre (VAC)
                         (In person or by mail) 
-This system allows clients to submit 
applications online.
- VACs are commercial service providers authorized by 
Canada to provide specific services to applicants. 
   
- Delegates that choose to apply online will not have to submit their passport until requested to do so by a visa officer.
- VACs provide a number of services to clients, including help applicants fill out forms, answer questions and ensure that applications are complete.
   
-The visa office will send the applicant instructions on how and where to send their passports to finalize the visa process
- Reduces unnecessary delays or refusals due to incomplete applications
   
  - Reduces unnecessary delays or refusals due to incomplete applications.
   
  - VACs serve as a collection point for applicants required
to provide a biometric.
   
  - VACs send applications to visa offices and transmit decisions to applicants in a secure and confidential manner.


Do I Need a Visa?

US citizens: In essence, the only travel document required is a valid passport, both for getting into Canada, and for returning to your country afterwards. 

The rest of the Americas: Citizens of most of the countries of the Americas require visas; the Government of Canada web site does not provide a list, but you can check your country here. Even if no Visa is required, an Electronic Travel Authorization (eTA)might be necessary: the status of this requirement is also in flux. 

The rest of the World: Please consult the website. Again, even if you are from a country like Britain or France, for which we do not require a visa, an Electronic Travel Authorization (eTA) is necessary at this time.

Invitation Letters: The Bird Strike Association of Canada wishes to support international attendees in their efforts to secure the needed travel documentation. However, in order to receive a letter of invitation, the meeting organizers must be assured that you plan to attend the meeting if your travel request is granted. Individuals that require an official letter of invitation in order to obtain a visa and authorization to attend the meeting must complete registration and payment for the conference and request a Visa Letter of Invitation by emailing Dan Reilly. The letter of invitation does not financially obligate the organizers in any way. All expenses incurred in relation to the conference are the sole responsibility of the attendee. Please note that the conference organizers cannot guarantee that receipt of visas. The decision to grant visas is at the sole discretion of the embassy/consulate. The conference organizers cannot change the decision of the governmental agency should applications be denied.

NEW – Biometrics (Global Expansion): Depending on your nationality, you may be required to give your biometrics:

  • Starting July 31, 2018 the biometric requirement becomes mandatory for nationals of Europe, Middle East and Africa
  • Starting December 31, 2018 the biometric requirement becomes mandatory for nationals of Asia, Asia Pacific and the Americas.

For additional information on whether or not you require a biometric, please refer to our fast facts about Biometrics.


Processing times for visa applications vary depending on the visa office and the time of the year.  Participants are encouraged to apply approximately 12 weeks in advance of their departure date to ensure they receive the visa in time.